Dossier fleet management software is available in two editions: Essentials and Professional. In addition, either edition can be installed and run on premise, or hosted by Dossier Systems (Dossier On-Demand). The table below shows which features and options are available in each edition/deployment combination.

Dossier Essentials is our entry-level system with a broad range of product options. Essentials is ideal for smaller users or those who primarily outsource maintenance to external shops.

Dossier Professional is our flagship system delivering solid baseline functionality, many available options, and the ability to scale. Dossier Professional can handle smaller companies who want a complete fleet maintenance management solution, mid-size organizations with sophisticated communications requirements, up through enterprise installations with multiple servers supporting thousands of users and hundreds of thousands of assets.

For more details on the optional and advanced features of the Dossier software, go to Advanced Features & Optional Technologies.


  • Editions & Options

  • Max Unit SizeMax Unit Size
  • Min Users (total)Min Users (total)
  • Max Users (total)Max Users (total)
  • Parts InventoryParts Inventory
  • Personnel ManagementPersonnel Management
  • Vendor ManagementVendor Management
  • Fuel ImportFuel Import
  • External Work ManagementExternal Work Management
  • Fuel Tax/IFTA Reporting (Trip)Fuel Tax/IFTA Reporting (Trip)
  • Barcoding SystemBarcoding System
  • Customer ManagementCustomer Management
  • Tire Management (SW Only)Tire Management (SW Only)
  • Advanced Reportingincludes Custom Reporting, Custom Exports, Data Exports (including FinanceLink)Advanced Reporting
  • Data Audit TrailData Audit Trail
  • NAPA Parts IntegrationNAPA Parts Integration
  • Dossier On-Board (Telematics Integration)Dossier On-Board (Telematics Integration)
  • McLeod LoadMaster IntegrationMcLeod LoadMaster Integration
  • Dossier Data eXchange (DDX) APIDossier Data eXchange (DDX) API
  • Professional Edition Dossier On-Demand

  • Max Unit SizeNo limit
  • Min Users (total)1
  • Max Users (total)No Limit
  • Parts InventoryStandard
  • Personnel ManagementStandard
  • Vendor ManagementStandard
  • Fuel ImportOptional
  • External Work ManagementRequires VendorOptional
  • Fuel Tax/IFTA Reporting (Trip)Requires Personnel & Vendor ManagementOptional
  • Barcoding SystemOptional
  • Customer ManagementOptional
  • Tire Management (SW Only)Optional
  • Advanced ReportingStandard
  • Data Audit TrailOptional
  • NAPA Parts IntegrationOptional
  • Dossier On-Board (Telematics Integration)Optional
  • McLeod LoadMaster IntegrationRequires Customer and External Work ManagementOptional
  • Dossier Data eXchange (DDX) APICustom IntegrationsOptional
  • Professional Edition Premise Installed

  • Max Unit SizeNo limit
  • Min Users (total)1
  • Max Users (total)No Limit
  • Parts InventoryStandard
  • Personnel ManagementStandard
  • Vendor ManagementStandard
  • Fuel ImportOptional
  • External Work ManagementRequires VendorOptional
  • Fuel Tax/IFTA Reporting (Trip)Requires Personnel & Vendor ManagementOptional
  • Barcoding SystemOptional
  • Customer ManagementOptional
  • Tire Management (SW Only)Optional
  • Advanced ReportingStandard
  • Data Audit TrailOptional
  • NAPA Parts IntegrationOptional
  • Dossier On-Board (Telematics Integration)Optional
  • McLeod LoadMaster IntegrationRequires Customer and External Work ManagementOptional
  • Dossier Data eXchange (DDX) APICustom IntegrationsOptional
  • Essentials Edition Dossier On-Demand

  • Max Unit Size1,000
  • Min Users (total)1
  • Max Users (total)15
  • Parts InventoryRequires Vendor ManagementOptional
  • Personnel ManagementRequires Vendor ManagementOptional
  • Vendor ManagementOptional
  • Fuel ImportOptional
  • External Work ManagementRequires VendorOptional
  • Fuel Tax/IFTA Reporting (Trip)Requires Personnel & Vendor ManagementOptional
  • Barcoding SystemOptional
  • Customer ManagementOptional
  • Tire Management (SW Only)Optional
  • Advanced ReportingOptional
  • Data Audit Trailno
  • NAPA Parts Integrationno
  • Dossier On-Board (Telematics Integration)no
  • McLeod LoadMaster Integrationno
  • Dossier Data eXchange (DDX) APIno

Getting Started

Whether you choose to install Dossier on-Premise, or opt for the Dossier On-Demand hosted solution, Dossier will serve your fleet needs exceptionally well, and will begin delivering ROI immediately.

Each deployment method offers advantages; the on-premise or hosted alternatives allow you to deploy the program using the method most consistent with your company’s IT philosophy. The program functionality is the same in either method.

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Leasing Available

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